G.R. Little Library will reduce the size of its print manuscript collection by approximately 33% in order to
Using these criteria, an initial collection review found 44,114 items meet these criteria, which would result in a reduced collection foot print by approximately 1765 shelves.
Optimal shelving configuration for the books is to use about 2/3 of each shelf for books and leave 1/3 free for growth, resulting in each shelf containing 25 linear inches of books. The dimensions of each shelf is 35.5 inches long and 12 inches wide, resulting in each section of shelving taking up 3 square feet of floor space.
This weeding project will free up approximately 252 shelving sections equaling 756.4 square feet, with an associated 1134 square feet in walkway/aisle space for a total gain of approximately 1890 square feet.
Duplicate: an identical title/author manuscript currently in the collection.
Non-circulated: condition of an item that has no charge or use records in the library’s integrated library system. In other words, no patron has ever checked the item out or used the item in the library in such a way that generated a use statistic.
Weeding: jargon for the act of analyzing the library collection and removing items using a set of criteria.
The weeding process involves the removal and disposal of state owned property, there are legal and financial implications for the university that must be considered. A discussion was started with ECSU Assistant General Counsel N. Kathryn Underwood-Melton to ensure that G.R. Little Library complies with state and university policy when removing and disposing of the targeted materials. The concerns that were addressed with her were: How do we properly dispose of this significant amount of state property legally and responsibly? Can we donate any of the weeded materials to other state and out of state agencies? How do we avoid triggering an audit when we remove this amount of state property from the university inventory?
The recommendation we received back included:
It is recommended that a representative from Materials Management, Business and Finance, and Ann Carol Stocks be invited to the meeting for the beginning of the project, for information sharing purposes.
After some discussions with other state academic libraries, it was discovered that Appalachian State University’s Belk Library had recently completed a collection reduction project along this magnitude, reducing their physical collection by about 35%. The G.R. Little Library Weeding Team teleconferenced with the two leaders of Belk Library’s weeding team to discuss issues that arose during their project. From this conversation, the following recommendation and procedures will be added to the G.R. Little Library project:
G.R. Little Library
Elizabeth City State University